Tuition and Financial Aid

Tuition and Fees

*Students from foreign countries who enter the College with a student or non-immigrant visa are classified as Out-of-State regardless of age or length of time residing in Maryland.

**Effective the Spring 2016 Semester. After 12 hours of payment of tuition and fees, students will be allowed up to 6 hours with no additional cost in tuition and fees for both in-state and out-of-state.

Fees

The Following Fees Are Non-Refundable

The Following Fees Are Refundable Prior to The Start of Each Semester’s Session

Other Fees

After 90 days, uncollected debts are sent to the State’s Central Collection Unit. Costs incurred in collecting delinquent accounts will be charged to the student. The collection fee is 17% of the unpaid balance plus any attorney and court costs. The College will not write off a student’s bankruptcy until the discharge has been approved by the State Attorney General’s Office.

NOTE: Maryland residents age 60 and over
Credit courses: no tuition, $20 administrative fee, and other mandatory fees per course Non-credit courses: $10 fee plus other mandatory fees per course

NOTE: The College reserves the right to change tuition and fees, revise course content, cancel classes, and change instructor assignments without prior notice.

Enrollment is not official until payment has been made.

Student Refunds

Non-financial aid refunds are processed at the end of the final add/drop period for each semester as dictated by the Academic Calendar. All refund checks are submitted through the State of Maryland and processed by Annapolis at this time. Refunds are based on the College’s refund policy. Students who have debts owed to the State of Maryland are subject to garnishment. The Academic Calendar is located at www.bccc.edu/academicinfo

Financial aid refunds are processed by a 3rd party Heartland/ECSI. Heartland/ECSI will send an email to eligible students to choose their method of refund (i.e., direct deposit or paper check).

Withdrawal and Refund Policies

Credit Courses

Students dropping or withdrawing from a credit course may be eligible for a tuition refund. Refund information appears on students’ bills. The amount of refund is determined by the date on which the Add/Drop/ Withdrawal form is received in the Registrar’s Office, according to the following schedule for 16-week Fall and Spring regular semesters:

No refunds are made after the third week of the semester.

The refund schedule for sessions shorter than the regular 16-week semester is as follows:

No refunds are made after the fourth day.
The complete refund policy is available in the Student Accounting Office.

NOTE: The above refund policy does not apply to students who are receiving federal or state financial aid. Financial Aid recipients are subject to the Federal Return to Title IV (R2T4) refund calculation and will have different withdrawal percentages. Details are available in the Financial Aid Office.

Non-Credit Courses

If the College cancels a non-credit Continuing Education course, 100% of the tuition and fees will be refunded. If a student formally withdraws from a non-credit course before the first class meeting, the College will refund 100% of the tuition and fees. Refunds are not possible from the first class meeting.

Add/Drop/Withdrawal Procedure

Students dropping or withdrawing from courses must complete and file an ADD/DROP/Withdrawal Form. Failure to file will result in F grades and a bill for the courses. Stopping payment on a check, failure to pay the semester bill, or failure to attend classes does not constitute withdrawal.

ADD/DROP can be done during regular registration period office hours with a 100% tuition refund any time before classes begin. All fees are non-refundable, effective the first day of classes.

Pick up ADD/DROP/Withdrawal forms in the Student Success Center, Liberty Main 020. Return completed ADD/DROP/Withdrawal forms to the Registrar’s Office, Liberty Main Building 08.

Maryland National Guard Tuition Waiver

Baltimore City Community College waives 50% of the tuition rate for credit courses for members of the Maryland National Guard, provided that regularly scheduled course space is available, the member of the Maryland National Guard is enrolled at the College, and the Maryland Adjutant General has certified that the member has at least 24 months remaining to serve or has agreed in writing to serve for a minimum of 24 months.

Senior Citizen Waiver

Seniors add to the diversity of our learning community and are welcome at Baltimore City Community College. In accordance with Maryland State statute, all BCCC students aged 60 years and older are eligible for the BCCC Senior Citizen Tuition Waiver. This waiver exempts senior citizen students from the payment of tuition for classes. Senior students are eligible to register on a seats available basis for credit courses.

Senior Citizen Tuition Waiver Guidelines

• The senior tuition waiver may be used on a space available basis only.
• Students may not pre-register for courses for which they plan to use a Senior Citizen Tuition Waiver.
• Senior citizen students who choose to register earlier than the last two days of general registration may do so and pay the full cost of tuition and fees by completing the Senior Citizen Payment Agreement Form located in the Registrar’s Office or Student Success Center at Liberty Campus.

Senior citizen students should follow the procedures below for registration:

• See an advisor to approve and check availability of course(s)
• Register during the last two days of the general registration period for a given semester/session. (Check Schedule of Classes for dates)

For additional information about the Senior Citizen Tuition Waiver, please contact the Registrar’s Office at 410-462-7777.

Student Debts to the College

Debts incurred during any semester must be paid before a student can register for a subsequent semester. BCCC will deny requests for academic transcripts or diplomas until all debts are cleared. Outstanding debts will be deducted from any refund due the student. After 90 days, uncollected debts are sent to the State’s Central Collection Unit. Costs incurred in collecting delinquent accounts will be charged to the student. The collection fee is 17% of the unpaid balance plus any attorney and court costs. The College will not write off a student’s bankruptcy until the discharge has been approved by the State Attorney General’s Office.

Bad Check Policy

Any person writing a bad check will not be allowed to write checks to satisfy debts or make purchases; a certified check, money order, or cash must be used. Any person writing a second bad check will not be allowed to write checks to BCCC. After 90 days without payment, the debt will be referred to the State of Maryland’s Central Collection Unit and a 17% collection fee will be added plus any attorney and court costs.

Student Account Adjustment Request

The College permits adjustment to a student’s account in the form of a refund based on the Withdrawal and Refund policies for credit courses. Additionally, a student’s account may be adjusted for extraordinary circumstances causing exceptions to those policies. An Appeal Request for such exceptions must be submitted immediately, and no request will be considered more than one year beyond the semester in question. According to the College Affordability Act of 2016, Baltimore City Community College does not have the ability to forgive debts owed to the State of Maryland. Students who complete a medical withdrawal may be responsible for Tuition and Fees after the withdrawal is processed. Forms may be obtained from the Student Accounting Office, Liberty Campus Main Building Room 027.

Deferred Payment Plan (Heartland ECSI)

Baltimore City Community College uses Heartland ECSI to process Deferred Payment plans. The Deferred payment plan allows students to defer their tuition, fees and textbooks for the Spring and Fall semesters only. The payment plan does not have any credit (course) restrictions. Students can also setup a deferred payment plan for just their textbooks if needed. Payment plan information is located here www.bccc.edu/Page/2424. The payment plan requires students to use a credit card, debit card, checking or savings account. Students can use MasterCard, Visa, Discover or American Express. Each month, payments are automatically withdrawn from the students’/guardians’ credit/debit card or checking/savings account. If a student adds or drops courses, the student should contact Heartland ECSI or the Student Accounting Office. The student must submit changes to Heartland ECSI by the 1st of each month in order to adjust their payments that are due on the 5th.

If you are a non-credit student participating in the MultiSkills program, there are payments available for you as well. Payment plan information is available here: www.bccc.edu/Page/2427. You can also contact the Student Accounting office at (410) 462- 8333 for the details of setting up a payment plan.

Statement of Residency

Baltimore City Community College assesses tuition based on residence. A person who has been domiciled in the state of Maryland for a period of not less than three consecutive months prior to the date of enrollment at the College shall be considered a state resident. Domicile is defined as a person’s permanent place of abode where physical presence and possessions are maintained and where the person intends to remain indefinitely. Additionally, the domicile of any student who received more than one-half of his or her financial support from others within the last 12 months is the domicile of the person contributing the greatest portion of support, without regard to whether the parties are related by blood or marriage and without regard to student’s current address.

Military and Veterans

To comply with Veterans Access, Choice and Accountability Act of 2014 (Public Law 113-146) Act of 2014 - Section 702, In-State Tuition Rate for Veterans SCO Public (known as the Choice Act), and amended Public Law 114-315 Veterans Health Care and Benefits Improvement Act of 2016. Baltimore City Community College will grant in-state tuition waivers under The Choice Act for individuals who meet the following criteria:

• A Veteran using educational assistance under chapter 30 ( Montgomery G.I. Bill - Active Duty Program) or chapter 33 (Post 9/11 G.I. Bill) who lives in the state of Maryland (regardless of permanent state of residence) and enrolls in the school after discharge from a period of active duty service of 90 days or more.  
• Anyone using transferred Post 9/11 G. I. Bill benefits (spouse or child) who lives in the state of Maryland (regardless of his/her permanent state of residence) and enrolls in the school after the transferor’s discharge from a period of active duty service of 90 days or more.
• Anyone described above while he or she remains continuously enrolled (other than during regularly scheduled breaks between courses, semesters, or terms) at the same school. The person so described must have enrolled in the school following discharge or release as described above and must be using educational benefits under either chapter 30 or chapter 33.
• Anyone using benefits (spouse or child) under the Marine Gunnery Sergeant John David Fry Scholarship who lives in the state of Maryland (regardless of his/her permanent state of residence) and enrolls in the school within three years of the Service member’s death in the line of duty following a period of active duty service of 90 days or more.  

Students will maintain in-state tuition status as long as they remain continuously enrolled at Baltimore City Community College in one or more programs.

Dream Act

An individual qualifies under the Maryland Dream ACT, which provides the opportunity for some non- U.S. citizens who attended high school in Maryland to receive in-state tuition. In order to qualify for this exemption, students must meet the following requirements:

1. Provides official high school transcripts indicating attendance at a public or nonpublic high school in Maryland for at least 3 academic years not earlier than the 2005-2006 school year;
2. Graduated from a public or nonpublic high school in Maryland or receiving the equivalent of a high school diploma from the State not earlier than the 2007-2008 school year (official transcript indicating date of graduation is required);
3. Enrolls in the college within four years after graduating from a public or nonpublic secondary school in the State or receiving the equivalent of a high school diploma in the State;
4. Provides documentation that the individual, or the individual’s parent or legal guardian has filed a Maryland income tax return, annually for the 3 years that coincide with the individual’s attendance at a public or nonpublic secondary school in the State (home schooled students are subject to this requirement in the same manner);
   1. annually each year between secondary school attendance and enrolling at the college, and
   2. annually while attending a community college;
5. Provides an affidavit stating that the individual will file an application to become a permanent resident within 30 days after the individual becomes eligible to do so;
6. Provides proof that the individual has registered with the selective service system. (This currently applies to all males 18 - 25. Proof of selective service registration can be obtained by filing with the Post Office and returning a receipt to the college that shows proof of registration or by providing a selective service card.). Once you are determined to be eligible for the exemption, you will continue to receive it as long as you fulfill the eligibility requirements or until the college no longer offers this exemption. The exemption permits undocumented individuals to pay the in-state tuition rate based on the location of your high school. If you have received a GED, the tuition rate would be based on where you most recently attended high school. To determine eligibility students must complete and submit the BCCC Dream Act Student Affidavit with all required documentation to the Admissions Office. Applying for the exemption does not alter your responsibility to pay by the college deadline any nonresident tuition and associated fees that may be due before your eligibility is determined.

Non-Credit Students

In establishing the domicile of a person enrolling in a non-credit continuing education course, that person shall indicate on a signed registration document affirming whether he/she is a resident of Maryland. That student must then adhere to the same criteria for proof of residence as a credit student at Baltimore City Community College.

Contracted Education Training

Baltimore City Community College may enter into contract with any public or private sector employer or non-profit organization that maintains facilities, operates or does business in the State to provide education or training for public or private sector employees or members for a set contractual fee in place of payment of tuition and fees under the following conditions:

1. The employee or member is enrolled in credit or non-credit courses which will benefit the employer;
2. The employer or non-profit organization pays the fees charged by the College;
3. The fee reasonably reflects the usual cost borne by the students in the same or similar courses;
4. The employees or members enrolled under this program shall be treated as any other students in accordance with the Baltimore City Community College policies and procedures and the general policies of the Board of Trustees with the exception of payment of tuition.
5. Contractual arrangements under this section may include customized training as well as employer paid tuition and tuition reimbursement plans.

Foreign Nationals

A foreign national admitted to the United States on a temporary student or visitor visa may not be considered a Maryland resident. It is the responsibility of the student enrolling at the College to declare the proper residency status. Students are required to sign a statement verifying their residency. The burden of proof of domicile is upon the student who provided the documentation which substantiates his/her claim. A student who is discovered to have been improperly classified as a state resident will be reclassified as an out-of-state resident and will be required to pay the College the difference in tuition. Misrepresentation of facts in order to evade payment of out-of-state resident tuition may be considered cause for disciplinary action. Some non-immigrant visa types may not be eligible for in state tuition depending upon their United States Citizenship and Immigration Services (USCIS) visa status. For more information, contact the Office of Admissions, or refer to the BCCC website www.bccc.edu. A student failing to complete the Statement of Residency on the Admissions Application and provide appropriate documentation for residency classification will automatically be classified as an out-of-state resident for tuition purposes.

The College requires students to provide proof of residency based on, but not limited to, one or more of the following:

• Maryland driver’s license address
• Motor vehicle registration address
• Address on income tax documents
• Voter registration address
• Uninterrupted presence at home address, including months when the College is not in session
• Presence of possessions at the student’s residence or home rental or ownership
• Evidence of attendance in a Maryland High School (within the academic year of admission
• Military documentation (DD214 or Certificate of Eligibility for Montgomery G.I. Bill and Post 9/11 G.I. Bill)
• MD Dream Act Documentation
• Evidence of Immigration status in the United States

Residency Appeals

A  person is provided the opportunity to request a change in residency classification or to appeal current classification by the third week of classes or twenty percent of enrollment date for the current semester/ session. Appeals for change of residency classification must be accompanied by evidence justifying such changes and must be processed prior to the end of the third week of classes or twenty percent of enrollment date for the current semester/session of enrollment. Any changes processed after the third week of classes or twenty percent of enrollment date will be effective the following semester. Appeal shall be submitted in writing to the College’s Admissions Office.

Payment Options - Baltimore City Community College

After registering for courses, students can secure their seats by choosing from a variety of payment options for students, parents, and others to pay tuition and fees.

The Cashier’s Office has transitioned to an online service delivery system.

BCCC does not accept cash payments. Tuition and Fees may be paid with major credit cards through CASHNET and by certified check or money order through US Mail.

Please note: Tuition and Fees paid by certified check or money order will require up to 7 business days to be posted to the student’s account.

Mail your certified check or money order to:

Baltimore City Community College
Attn: General Accounting Office
2901 Liberty Heights Avenue

Admin. Building, Room 239

Baltimore, Maryland 21215

To credit a student account, please include the student’s name and BCCC Student ID# with the payment

Non-Cash Payment In lieu of Cash

A student may also use a pre-paid/reloadable debit or credit card to make payments online via CASHNET.

Students should maintain their pre-paid/reloadable debit or credit card in a secure location and not destroy it after use. Applicable refunds are issued to the same card used for payment; therefore, if the card is destroyed, access to refunds may not be available. 

Any inquires related to student payments should be sent to via email at studentaccounting@bccc.edu.

Students will be dropped from all courses if account balances are not paid in full or if the students have not established a payment plan before each session drop date. Please note that the Registration Fee is Non-Refundable.

Pay by a Deferred Payment Plan

The deferred payment plan allows for tuition, fees, textbooks, and supplies to be paid in monthly interest-free payments for a $50 enrollment fee each semester. Payments are automatically deducted from a checking, savings, or credit card account. For details click on the link: Deferred Payment Plan. Enroll online between 4:00 a.m. and 11:00 p.m.

Pay by Pending Financial Aid
A student can apply for financial aid by completing the Free Application for Federal Student Aid (FAFSA) at www.fafsa.gov (School Code: 002061) beginning October 1 for the next academic year. To qualify for the Maryland State Scholarships Programs, the FAFSA must be submitted before March 1 for the next academic year. Allow at least four weeks for processing. A student’s courses will be held after aid becomes “pending.” If a student has applied for Financial Aid and has not been awarded the aid prior to registration, other payment arrangements must be made to ensure that courses are held. Additional information is available on the BCCC Financial Aid webpage. For questions, please visit the Financial Aid Office at the Liberty Campus Main Building Room 24 or call them at (410) 462-8500.

Pay Online
Students can pay their tuition and fees through myBCCC. The College accepts Mastercard, Visa, Discover, American Express, Checking/Savings account ACH.

Pay by Mail (Early Registration Only)
 
Allow 7-10 business days prior to the bill due date for processing. Students should mail a certified check or money order (no cash) payable to “Baltimore City Community College” with a copy of their bill to:
 
      General Accounting
      2901 Liberty Heights Ave.
      Baltimore, MD 21215
      Tel: 410-462-8333
 
Students should include the last four digits of their student ID number on the payment.
 
Pay by an International Wire
Pay online through Flywire which is an easy and secure method of sending international payments.
 
Pay by Tuition Remission or Tuition Waiver

Students should check that the Tuition Remission Form or Tuition Waiver Form was faxed (usually by the organization’s Human Resources Office) to the Student Accounting Office, at 410-462-7477. Employee and Dependent Tuition Waivers cover tuition only - fees and textbooks are not covered. Employees and their dependents must reimburse the College if they drop a course after the refund date or receive a grade of “D” or below for a BCCC credit course. To verify the form was received, call BCCC’s Human Resources Office at 410-209-6007.
 
Pay by Third Party Payment
If a third party (often an employer) is paying for a student’s tuition and/or fees, see the Third Party Billing for details. For additional questions please contact BCCC’s Student Accounting Office at the Liberty Campus - Main Building room 027 or call 410-462-8333.

Purchasing a MTA Bus Pass

Baltimore City Community College offers our students and staff the ability to purchase bus passes at our Cashier’s Office. The requirements to purchase MTA bus passes are listed below. Bus pass sales are final at the time of purchase.

Students purchasing a bus pass must present a current class schedule and a Baltimore City Community College identification card.

• College monthly bus passes are $52.90. A student must be currently enrolled the month he or she receives a college bus pass. A student must have six or more credits for Fall and Spring classes. Summer classes require a minimum of three credits.
• Regular monthly bus passes are $72.00. Students with fewer than six credits for Fall and Spring can purchase a regular bus pass. Staff and Faculty can also purchase this bus pass with a current Baltimore City Community College identification card.
• Disability/Senior bus passes are $21.20. Students or Staff must present an MTA Disability/Senior card with BCCC identification. (No class credit minimum)
• Bus passes can be purchased with cash, credit cards, and Financial Aid. Students purchasing bus passes with Financial Aid must complete a liability statement. The cardholder must be present if the student is paying by credit card. Lost or Stolen Bus Passes require the following:

• Students who have lost their discounted college bus pass can buy one MTA regular bus pass for $72.00, with cash or credit card only.
• Students also have to provide a police report from Baltimore City Community College’s Police department.

Bus pass sale dates are posted at the Liberty Cashier Office room 51 Main Building and Room 3 at the Harbor Campus.

For further information you can contact Liberty Cashier Office at 410-462-8474

Financial Aid

Liberty Campus
Main Building, Room 24
410-462-8500

The Financial Aid Office is dedicated to helping students and their families remove the financial barriers that may discourage them from attending college. Student financial aid is any grant, scholarship, loan, benefit, or employment opportunity provided to help students meet their educational-related expenses. Aid is provided by federal, state, and local governments. BCCC participates in most major federal and state programs. BCCC does not participate in the FFEL or Direct Loan Programs.

Through the BCCC Foundation, the College offers various scholarships and book awards, including the innovative Workforce Scholarship for working adults. Applications for Foundation Scholarships are available through the College’s website at http://www.bcccfoundation.org/Scholarships. The College also has a “Scholarship Matrix” publication that lists various scholarships along with their criteria and deadlines for application. The most up-to-date scholarship matrix can be found online at http://www.bcccfoundation.org/Scholarships.

Students who receive financial aid from the College have the right to:

• Know the costs of attendance at the institution
• Know all available sources of financial aid
• To speak with the financial aid officer who has determined their need
• Be informed of all aspects of financial aid packages, including disbursement of aid
• Know the academic expectations of the institution Students who receive financial aid from the College are responsible for:
• Complying with the College’s deadlines
• Reporting any outside awards to the College’s Financial Aid Office
• Remaining in good Academic Standing
• Complying with loan repayment schedules
• Reporting any changes in the family’s or student’s financial status to the Financial Aid Office.

The amounts and types of financial aid are determined by federal, state, and local guidelines. Students and parents are expected to make a reasonable contribution toward educational expenses, based on the family’s financial ability to contribute. Students are usually offered financial aid “packages” consisting of grants, scholarships, and employment. Grants and scholarships are regarded as “gift” assistance and need not be repaid. If aid is offered in the form of a job, the student is paid an hourly rate.

Federal and most state financial aid programs are based on need. Students must reapply each year for these programs. Awards are made on a first-come, first-served need basis. Students selected by the federal government for verification must submit the required documentation to the Financial Aid Office before eligibility is determined.

Students considering withdrawing from courses should see an academic counselor and a financial aid counselor. Course withdrawals may have a negative impact on the student’s academic record, and financial aid may be reduced or canceled.

Students apply for financial aid each academic year starting October 1st. Most forms of financial aid require the Free Application for Federal Student Aid (FAFSA). Students can complete the FAFSA online at www.fafsa.gov.

Applications are processed throughout the academic year, but the earlier the application is submitted the better the chances of receiving aid in time to pay for classes. The best time to apply is in January or February before the fall semester. Please apply at least six weeks in advance of the following dates to ensure time for proper processing:

• Maryland State Scholarship: March 1
• BCCC Scholarships, Federal Work-Study, and Federal Supplemental Educational Opportunity Grant: June 1

Eligibility Requirements

To be eligible to receive financial aid, a student must:

• Be a U.S. citizen or an eligible non-citizen
• Be a high school graduate or have earned an equivalent diploma
• Be enrolled as a regular student in an eligible program
• Be making satisfactory academic progress
• Not be in default on any federally insured student loan and not owe a refund on a Title IV grant
• Be registered with the Selective Service if required
• Have a valid Social Security number
• Have no convictions for the sale or possession of illegal drugs while receiving federal student aid

Financial assistance from federal programs is based on need. A financial aid award, based on eligibility requirements, depends on the student and family’s ability to meet college costs based on Cost of Education minus Family Contribution equals Need. Cost of Education includes tuition, fees, room, board, books, supplies, transportation, childcare, costs related to a disability, and miscellaneous expenses. Family Contribution is the amount the student and his/her family reasonably could be expected to pay toward college education expenses, determined by a federal formula.

Steps to Receiving Financial Aid

• Complete the Free Application for Federal Student Aid (FAFSA) or the renewal FAFSA, on the Web at www.fafsa.gov. The Financial Aid Office staff is available to review the application and assist in completing the FAFSA. Workshops are available periodically.
• Keep a copy of the Student Aid Report (SAR). Respond to all letters and emails received from the Financial Aid Office.
• After receiving an electronic copy of the financial aid data, the Financial Aid Office will review the information. If the federal government or the college selects the student’s application for verification, the Financial Aid Office will request additional information from the student before awarding federal assistance.
• Even if are not selected for federal verification, the Financial Aid Office can still request additional information from the student.

Once the Financial Aid Office has determined award eligibility, it will do the following:

• Make an award to the student based on eligibility and availability of funds. Remember, no award is guaranteed.
• Post the financial aid award to the Student Portal. Award letters will not be mailed. The award screen will list the types and the amounts of aid awarded. Print off a copy of the award screen.
• Establish a book account for the student in the Bookstore if the award is greater than the expected tuition and fees. If additional funds are needed to purchase books, see a financial aid counselor.
• Authorize aid to the student’s account, except for Federal Work-Study, after attendance in classes has been verified by all instructors. If the student is due a refund for indirect educational expenses, a check will be mailed to the address on file in the Registrar’s Office.

The Financial Aid Office awards aid in the following order:

1. Pell Grant
2. Scholarships (institutional and outside scholarships)
3. State Scholarships
4. Federal Supplemental Educational Opportunity Grant (FSEOG)

Other Financial Aid Facts  

• All awards are estimated, based on full-time status.
• The award amounts may change if the number of credits is decreased, never attend classes are determined or if student eligibility changes.
• If a student withdraws from all classes before 61% of the semester has elapsed, the federal government requires the College to do a recalculation of financial aid. Students should meet with a Financial Aid Counselor prior to withdrawing from a class or classes.
• The award received for an academic year will not carry over to the next academic year. Students must re-apply annually for financial aid. Check with the Financial Aid Office for application dates.
• Students may use any federal Pell Grant funds not used during the regular academic year to pay for summer classes.
• If students have been awarded Federal Work-Study; a student must work to earn the amount of the award. Approved Work-Study sites are located both on-and off-campus.

Academic Standards For Students Receiving Financial Aid

Students who receive federal and state grants and federal work-study must comply with the Financial Aid Office Standard of Academic Progress Policy. This policy is not the same as the Academic Standing Policy.

The student’s records will be reviewed once per year before any awards are made for Associate’s degrees. Certificate program students have their academic progress reviewed at the end of each term.  The student’s entire academic history at the College will be reviewed (regardless of how long ago the student attended) to determine academic eligibility for aid for the current year. This review applies whether the student previously received aid.

A copy of the complete Standard of Academic Progress Policy is available in the Financial Aid Office. It is the student’s responsibility to become familiar with the policy to avoid any possible loss of financial aid.

Note: Financial Aid is not available for auditing or non-credit courses other than in Academic Development or English Language Instruction (ELI). Also, federal financial aid is not available to students to take additional academic development courses once they have attempted 30 equivalent credits in academic development studies courses or English Language Instruction (ELI). There are no exceptions.

Repeated Courses

Students may not receive federal grants for courses that they have previously completed with a grade of “C” or better. A student that did not successfully complete a course may repeat that course only once and receive federal financial aid. Each repeated course is counted as an attempted credit hour.

Appeal Process

Appeals regarding the lack of Satisfactory Academic Progress must be made in writing to the Financial Aid Office. Reasons for appeals include:

• Personal illness or accident (physician verification required)
• Serious illness or death within immediate family
• Other extenuating circumstances
• Appeal forms are available in the Financial Aid Office.

Tax Credits and Deductions for College Students

There are several tax credit programs, including the Hope Tax Credit and Lifetime Learning Credit, which reduce the amount of taxes owed to the federal government, as opposed to a tax deduction reducing the amount of income subject to taxation. Financial aid officials cannot give tax credit advice. It is suggested that the student and/or family work with their tax accountants to obtain this information.

Return to Title IV (R2T4)

As part of the Higher Education Act, amended in 1998, Congress passed regulations that dictate how Federal Student Aid funds are handled when a student withdraws officially from classes or stops attending classes during any given semester (unofficial withdrawal). These regulations require that a Return to Title IV (R2T4) calculation be performed in order to determine the amount of aid the student has earned.

Even though students are awarded and allowed to use their financial aid to register, the student is still required to earn the aid by attending classes up to the point that 61% of the semester has passed. When the student attends classes after 61% of the semester has passed, the student has earned all the Title IV funds that he or she was awarded or was scheduled to receive.

When the student completely withdraws from the semester or stops attending classes before 61% of the semester has passed, the student has failed to earn all the financial aid that he or she received. Therefore, the college will need to determine how much of the aid must be returned to the Title IV program by the College and the student.

Baltimore City Community College must calculate the amount of the earned aid by using the date of the student’s withdrawal from the college or the date the student stopped attending classes or the last date that the student attended an academically related activity to determine the withdrawal date.

The Return to Title IV calculation is based on the total number of days in the semester compared to the total number of days that a student attended classes before the last date of attendance. If the student receives more aid than they ‘earned’, then the ‘unearned portion’ of the student’s aid must be returned to the U.S. Department of Education.

When a student’s award has to be adjusted, the monies that are returned to the U.S. Department of Education will be returned in the following order:

1. Pell
2. FSEOG

(BCCC does not participate in the federal student loan programs.)

Students earn the federal portion of their financial aid by attending classes. An example is as follows:

To earn 100% of the aid awarded the student must withdraw AFTER 60% of the semester has passed. A complete copy of the Return to Title IV Policy can be found on the college’s web page at www.bccc.edu. In addition, a copy of the policy is available in the Financial Aid Office.

Institutional Refund Policy

Baltimore City Community College’s non-federal refund policy may be found in the General Policies section of the college catalog or course schedule.

Special Note:

If Baltimore City Community College must return a portion of the student’s federal and state financial aid due to an official, or unofficial withdrawal (stop attending), those funds will be deducted from the student’s account and the student will owe the college for whatever amount that had to be returned to the U.S. Department of Education.

Granville T. Woods Scholarship

Students must be high-achieving graduates of public, parochial or private high schools in Baltimore City with a minimum 3.0 GPA and excellent recommendations to be considered for the Woods scholarship. Students must be Baltimore City residents. Candidates are required to submit an application, including an essay and SAT scores. Accuplacer Placement Test assessments and interview scores are also given consideration. College credit is also granted for qualifying scores from the College Board Advanced Placement Program. Applicants must enroll as fulltime students at BCCC, with a commitment to transfer to a four-year college. The scholarship package includes exceptional benefits: tuition, fees, textbooks, a laptop computer, seminars, cultural events, study abroad, and prestigious internship opportunities. Articulation arrangements are in place to transition to honors programs at well-regarded universities. For more information, call 410-462-8300. Applications must be submitted by April 1.